SOM Student Lounge Reservation Policies

1. The SOM Student Lounge was built for the express use of UCSD SOM students and SOM graduate department students at all times. The building may, however, be reserved for non-exclusive use by other groups (see table for usage and fee policy). Please remember that this is the SOM student and SOM graduate student lounge and that these students have access to the facility (particularly the kitchen and computer room) at all times, even during scheduled events. (Note: "Event in Progress" signs may be posted during event to indicate to students that event is in progress.) The Lounge Advisory Committee reserves the right to deny use requests for a variety of reasons including, but not limited to, the user occupying the one-time opening to the exclusion of other groups.


2. Non-medical student/non-SOM graduate student related use is limited to one time per month.


3. Non-medical student/non-SOM graduate student groups do not have access to the computer room.


4. For non-medical students/ non-SOM graduate students, there is a $100.00 non-refundable fee to the use of the SOM Student Lounge for up to 4 hours. This fee has been designated to fund the needed repairs and continual upkeep of the student lounge. There will be an additional $75.00 fee for each hour over the initial 4 hours, as well as an additional $25 cleaning fee if food is served.


5. Contact the Office of Student Affairs (858-534-3700, or somosa@ucsd.edu) for schedule availability. A completed reservation packet, accompanied by all necessary fees or University recharge number, must be received by the two weeks prior to the event.


6. Any person who reserves the facility assumes FULL responsibility for general cleanup*, damage, loss of furniture, equipment, appliances, and other items, as well as building security. Damage assessment will be made up to 7 days after the event, and a bill will be sent directly to the requestor.


7. Private activities may NOT be scheduled on holidays and Halloween (New Year’s Day, Memorial Day, Christmas, 4th of July, Halloween weekend, etc.). The building must be available at all times to students who have been issued keys.


8. If alcohol/malt beverages are to be consumed during a scheduled activity, a "Use of Alcohol and Malt Beverage" form must be completed and returned to the Office of Student Affairs (Fax 858-534-8556, or Mail Code 0606); and the staff will request approval from the University Police Department prior to your function. Please submit this form to OSA with all other required reservation materials.


9. Smoking is not permitted in the building or in the patio area at any time.


10. No pets are allowed except for service animals.


11. The small, lightweight chairs, round tables, and sectional couch may be moved, if they are lifted and not dragged, but must be returned to their original position before the building is vacated. No other furniture or equipment (pool table, piano, TV, etc.) is to be moved. A charge of $20.00 will be assessed if furniture is not returned to its original location.


12. The building must be given a general cleaning* at the end of each event.


13. The refrigerator may be emptied over any weekend — store at your own risk (a 2-day prior notice will be posted before cleaning takes place).


14. The person requesting use of the Lounge assumes responsibility for security of the facility during the use period. A key must be checked out from Central Administration during working hours (M-F, 8:00am-4:30pm). If attendees do not have a facility key, the door props to patio area (and restrooms) must be checked out from Central Administration along with the key. Do not prop open any perimeter doors or gates. If doors to patio area are propped open, they must be properly secured shut following the event. (Only door props issued by Central Administration should be used.) If the key and/or door props are lost, the user will be charged for replacements, plus a $10.00 service charge.


15. Please be advised that the Student Lounge Advisory Committee reserves the right to cancel this reservation in the event that a high priority need arises for use of the facility. The likelihood of this occurring is extremely remote and every effort will be made to work around any conflicts that occur.

*This includes sweeping of loose items if applicable (in hard flooring areas) and removing all trash into proper trash containers. If custodial services are required to spend more than an hour to restore the room to its proper order following an event, the reserve will be charged for all additional hours of service. Cleaning supplies will be given to the requestor and must be returned to Central Administration within two (2) days following the event.