Admissions

PROCEDURES FOR APPLICANTS AND STUDENTS WHO SEEK ACCOMMODATIONS

UCSD School of Medicine
September 8, 2009
 
TECHNICAL STANDARDS ADVISORY COMMITTEE:
The Technical Standards Advisory Committee (the "Committee") is a subcommittee, drawn from the faculty at large, that reports to the UCSD School of Medicine Committee on Educational Policy (CEP). The Committee consists of two clinical faculty and two pre-clinical faculty who are selected by the CEP and recommended to and formally appointed by the Faculty Council. The Associate Dean for Undergraduate Medical Education and the Associate Dean for Admissions and Student Affairs serve as ex officio members (with vote) of the Committee. Upon referral as described below, the Committee will review student requests for academic accommodations for physical and mental conditions in order to determine whether the requested accommodations can be reasonably implemented without fundamentally altering the academic standards of the School of Medicine and then whether, with the proposed accommodations, an accepted student or matriculated student would be able to meet the School of Medicine Technical Standards ("Technical Standards"). Committee actions may be taken by members constituting a majority of a quorum of the Committee.
 
STUDENTS BEFORE MATRICULATION:
The Liaison Committee on Medical Education requires the publication of technical standards. The Technical Standards will be periodically reviewed and updated as needed by the Committee, in consultation with the Faculty Council. Such standards will be published as needed and where appropriate, including on the School of Medicine website, for the information of prospective and current students. The version of the Technical Standards in effect at the time of a student's matriculation at the School will be applicable throughout his or her enrollment at the School of Medicine.
 
Individuals completing secondary applications to the School of Medicine will be informed of the website address containing the Technical Standards. At the time of acceptance to the School of Medicine, students will be provided with a written copy of the Technical Standards and will be asked to certify in writing that they can meet those standards. Students must complete a certification form PDF - [77 kb] and any request for accommodation with their "Intent to Matriculate" form. If an accepted student then requests accommodations for a physical or mental condition, it is the responsibility of the student to register with the UCSD Office for Students with Disabilities (the "OSD") in accordance with the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Accommodations proposed by OSD will be referred to the Committee for prompt review as provided herein.
 
If the Committee, after consultation with affected faculty as appropriate, determines that the proposed accommodations can be reasonably implemented without causing the School of Medicine undue hardship and without fundamentally altering the School of Medicine's academic standards and that, with the proposed accommodations, an accepted student will be able to meet the Technical Standards, the proposed accommodations will be approved. If the Committee concludes that the requested accommodations cannot be reasonably implemented without fundamentally altering the School of Medicine's academic standards, and/or that, even with the requested accommodations, the accepted student would be unable to meet the Technical Standards, then the proposed accommodations will be disapproved. In the event of denial of a requested accommodation, the Committee will request the Associate Dean for Undergraduate Medical Education and the Associate Dean for Admissions and Student Affairs to work with the student and the OSD to determine whether other accommodations can be identified that would not have such effect but that would facilitate the student's medical education. If no alternative accommodations are identified and agreed to by the Committee upon re-review, the Committee will recommend to the Associate Dean for Admissions and Student Affairs that the student's acceptance be revoked.
 
STUDENTS AFTER MATRICULATION:
At any time, an enrolled student may request informal accommodations in his/her educational program when he/she encounters a problem of a temporary nature, such as those resulting from minor accident or illness. Informal accommodations will be granted at the discretion of the Associate Dean for Undergraduate Medical Education and the Associate Dean for Admissions and Student Affairs. In the event that a student believes that he/she may need an accommodation because of a physical or mental condition covered by the Americans with Disabilities Act, the student will be responsible either to seek an appropriate accommodation under University procedures or to obtain medical or psychological treatment to mitigate the effects of the condition. In the case of a formal request for accommodation, the student must register with the OSD in a timely fashion (normally within two weeks of commencement of the academic quarter) and obtain its recommendations for appropriate accommodation. If the student desires to obtain medical treatment, the Associate Dean for Undergraduate Medical Education and the Associate Dean for Admissions and Student Affairs may assist in identifying an appropriate referral to the UCSD Student Health Service or elsewhere. A student who elects not to register with the OSD will not be considered to be claiming or receiving accommodations under the Americans with Disabilities Act. Informal program adjustments voluntarily undertaken by the Associate Dean for Undergraduate Medical Education and the Associate Dean for Admissions and Student Affairs will not be deemed to be a request for accommodations under the Americans with Disabilities Act.
 
In cases of certified disability, the OSD will provide recommendations for accommodations to the Associate Dean for Undergraduate Medical Education, who will promptly consult with affected faculty. If the proposed accommodations are acceptable to the Associate Dean for Undergraduate Medical Education and the Associate Dean for Admissions and Student Affairs and the pertinent course instructors, then they will be implemented by such instructors and the Associate Deans. If the proposed accommodations are not acceptable to the Associate Dean for Undergraduate Medical Education and the Associate Dean for Admissions and Student Affairs and the pertinent course instructors, then the proposed accommodations should be referred to the Committee for review as provided in these Procedures. If the Committee, after consultation with affected faculty as appropriate, determines that the proposed accommodations can be reasonably implemented without causing the School of Medicine undue hardship and without fundamentally altering the School of Medicine's academic standards, the proposed accommodations will be approved. If the Committee concludes that the requested accommodations cannot be reasonably implemented without fundamentally altering the School of Medicine's academic standards, then the proposed accommodations will be disapproved. In the event of denial of a requested accommodation, the committee will request the Associate Dean for Undergraduate Medical Education and the Associate Dean for Admissions and Student Affairs to work with the student and the OSD to determine whether other accommodations can be identified that would not have such effect but that would facilitate the student's medical education. If no alternative accommodations are identified and agreed to by the Committee upon re-review, the Committee will advise the Associate Dean for Undergraduate Medical Education and the Associate Dean for Admissions and Student Affairs that the requested accommodation should be denied. The Associate Dean for Undergraduate Medical Education and the Associate Dean for Admissions and Student Affairs will inform the OSD and the student of such determination and will also inform the student of his/her rights to appeal.
 
COMPLAINTS ABOUT FAILURE TO ACCOMMODATE:
It is the responsibility of the student to bring complaints for failure to satisfactorily provide an agreed-upon accommodation to the attention of the Associate Dean for Undergraduate Medical Education and the Associate Dean for Admissions and Student Affairs for prompt corrective action. Any complaint that a grade was received because an accommodation was not properly provided will be appealed in accordance with the Grade Appeal Policy, Advisor & Student Handbook, Student Evaluation and Promotion Regulations, Grade and Evaluation Appeals: Core Courses. Failure to appeal a grade in a timely fashion will foreclose any future charges that a course outcome resulted from failure to provide accommodations in connection with that course.
 
APPEAL PROCESS FOR MATRICULATED STUDENTS:
Matriculated students denied an accommodation under the process described in these Procedures may appeal the denied accommodation under UCSD campuswide procedures (See excerpt from the Manual of the San Diego Division of the Academic Senate Policy on Students with Disabilities and Steps for Accommodation, Appendix III, AppealsExternal Site / New Window).
 
 
 

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