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Graduate Medical Education

Information Security Awareness Training:
Reminders for Computer Users

Protect confidential information, including all patient information.

There's no excuse for being lax, when it comes to "good computing practices."
Your Account is Only As Secure As Its Password
  • Don't let others watch you log in.
  • At home change your password often.
  • Don't write your password on a post-it note.
  • Don't attach it to your video monitor or under the keyboard.
Password Construction
  • It can't be obvious or exist in a dictionary.
  • Every word in a dictionary can be tried within minutes.
  • Don't use a password that has any obvious significance to you.
UCSD Health Password Standard
  • Eight character minimum and should contain at least one of each of the following characters:
  • Uppercase letters (A-Z)
  • Lowercase letters (a-z)
  • Numbers (0-9)
  • Punctuation marks (!@#$%^&*()_+=-)
  • Some systems have limitations
  • Password Construction
  • Pick a sentence that reminds you of the password. For example:
  • If my car makes it through 2 semesters, I'll be lucky: imcmit2s,lbl
  • Only Bill Gates could afford this $70.00 textbook: oBGcat#7t
  • Just what I need, another dumb thing to remember!: Jw1n,adttr!
Password Construction: Vanity Plate
  • I feel great: if33lgr8!
  • Dance of the red shoes: RED,$hoes$
  • Dolphins Fan: d0lf1n'sfan
Password Construction: Compound Words
  • Used every day and are easy to remember.
  • Spice them up with numbers /special characters.
  • Mis-spell one or both of the words and you'll get a great password.
  • Friendship: Fr13nd+sh1p
  • Lifelong: L!f3l0ng
  • Teddybear: T3ddy^Bare
Take Precautions with Physical Security of Devices Back-up Important/Original Data Files & Programs
  • You are personally responsible for University data entrusted to you.
  • Only save work to the assigned secure network drive.
  • If you use a mobile computing device, the computer must have current anti-malware software installed, be current on patches, and must be encrypted with a strong password or passphrase.
  • Encrypt any back-up disks or flash-drives.
Report Security Incidents/Breach
  • Such as: Lost or stolen computer; network hacked
  • UCSD Health - Information Security Help Desk: 619-543-HELP or 619-543-7474
  • UCSD Campus - Computer Incident Response Team, and
  • UC Hot Line: 1-800-403-4744
Avoid phishing emails. Recognize when not to open an email attachment
  • How to identify phishing scams:
  • If it's suspicious, don't open or reply to it! Delete it!
  • Attachments with a suspicious file extension (*.exe, *.vbs, *.bin, *.com, *.scr,*.pif)
When sending confidential information by E-mail
  • Confirm the recipient's address.
  • Use the confidential message footer.
  • Encrypt the email and email attachments. Learn about email encryption at UC San Diego here:
Anything done under your log-in is your responsibility!
  • Log off when you leave a workstation.
  • Do not share log-ins, User IDs or your password.
  • IS support staff can help when there is a problem logging in. Call 3-HELP! Don't log in for others.
  • Use auto log-off (@ 15-minutes) and password protected screen-savers when possible.
  • Access only the "minimum necessary" information needed to do your job.
Protect against viruses and worms
  • Use a virus scanner and keep it updated.
  • Use a firewall when connecting to the internet.
  • Don't install unlicensed software.
  • Don't install something you are not sure of.
  • Be careful about what internet sites you visit.
Encrypt files on portable devices
  • Laptops, flash-drives, USBs, CDs, etc.
  • Use the encryption capabilities built into your operating system or install an encryption program.
  • Avoid keeping ePHI and other restricted information on your computing devices, unless absolutely necessary for UCSD Health business.
Wipe drives before getting rid of computer equipment
  • Simple erasure is not enough. Degauss the device.
  • Contact IS before recycling unneeded computers, or use "DiskWipe" software.

Questions? Call the UCSD Health - Information Security Help Desk, 619-543-7474 or 3-HELP.


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